Repository Consolidation
Enterprise info is usually spread around various IT locations using totally different or maybe no DMS, some on out-of-date or even insecure platforms. With SyncServer these repositories may be simply consolidated into one, in order to maintain crucial documents with safety, consistency and regulatory compliance while reducing maintenance costs dramatically.
Repository synchronization
It may be helpful for access and security reasons to take care of a mirror set of parts of the repository (example: sharing chosen documents along with your suppliers). These documents can be placed in certain folders and because the content of those folders changes, SyncServer can automatically pick up modified content and move it to the repository set.
Filling new ECM applications
Existing documents generally reside on file share or alternative legacy systems. For users having to work with two or more document stores reduces workflow efficiency to the point that all benefits of the new system could also be for nothing. All relevant existing documents should therefore be moved into the new repository and classified in accordance with the chosen attribute and security model.
Archive migration
Archiving systems contain documents to be transferred into an ECM System. Reasons for this might be the replacement of an outdated archiving system by a more modern solution. Or certain documents are to be extracted and integrated with an already existing ECM system.
This usually requires the conversion of older information types (PDF, TIFF, COLD, IMG) into newer information types like PDF-A. Syncserver is designed for mass import and format conversions can be integrated as required.
Replacing legacy systems
Terabytes of legacy content in diverse out-of-date systems cost millions annually to maintain, finding anything is time consuming and not always successful. Moving this content into a single repository will save money and allow better control over enterprise data as well as the implementation of Compliance and Record Management policies.
Repository organization & clean-up
Business acquisitions, process changes or departmental reorganizations over the years have left the enterprise information base in a state where it no longer enables users to perform their daily tasks with efficiency. Documents ought to be reclassified in line with a better attribute model, old or duplicate documents removed, access rights redefined, compliance standards enforced. The result could bring great benefit to the whole organisation.
DMS software version upgrade
Version upgrades are pricey and not without risk to the integrity of the content. Upgrading versions can be tricky especially when upgrading over more than one version. Upgrade paths can consist of multiple updates and could put down your business for days. Therefore, while upgrading your DMS software system, use the SyncServer’s power at very little extra cost to maneuver documents safely while remapping metadata so as to better reflect current business needs.
Migration to the cloud
High speed internet connections are common in several parts of the planet, however transferring mass data from an existing ECM application to the cloud or to different datacenters through the internet and web services remains difficult. SyncServer simplifies data migrations to the cloud and helps clients to migrate giant volumes of content into their preferred Cloud system.